PURPOSE OF THE POSITION: To coordinate the development of information systems as well as the maintenance of records and documents within JDA.

KEY PERFORMANCE AREAS: Reporting to the Senior Manager: ICT, the role will be responsible to maintain documentation of system modifications according to the file plan

  • Maintain development of system manuals
  • Provide input for and review training materials
  • Review that documentation is complete and accurate
  • Investigate problems and develop recommendations for resolution. Analyse feasibility studies and drafts proposals for evaluation by stakeholders
  • Review and evaluate business cases to confirm identified financials and risks, validate value and business alignment
  • Maintain that ICT security is addressed in the development and products and services
  • Ensure that JDA’s policies and practices allow the account management controls Information capturing and archiving: The role will be responsible to Upload all physical documents, information, records and knowledge onto an electronic based system and physical filing
  • Update and maintain the filing and archiving systems as well as all files
  • Archive information according to relevant legislation
  • Archive master copies in accordance to relevant legislation, keeping them safe by means of password protection or any means necessary
  • File JDA documentation electronically and physically according to relevant legislation
  • Maintain electronic files by labelling them correctly and record information in a manner that is easily retrievable
  • Maintain a proper and eff active system for the recording of all incoming and outgoing mail; faxes and relevant communication
  • Provide documents and any information required (according to relevant legislation) when requested by business units or for audit purposes
  • Implement the information and knowledge management policy and follow correct procedures set out by the Senior Manager: IT.

Education and experience required:

  • National Diploma in IT/ Computer Science or equivalent
  • Minimum 5-7 years’ experience in a similar role
  • Sound knowledge of National Archives of South Africa Act (No. 43 of 1996) Promotion of Access to Information Act (No. 2 of 2000),
  • Sound knowledge of Protection of Personal Information Act (no. 4 of 2013)
  • IT processes and procedures • Knowledge of Project Management principles
  • Knowledge of Corporate Governance and MFMA
  • Valid unendorsed driver’s license

Please email a detailed CV in MS Word format to: infospecialist@jda.org.za

Closing date: 20 April 2021