{"id":12644,"date":"2021-04-09T11:19:01","date_gmt":"2021-04-09T11:19:01","guid":{"rendered":"https:\/\/www.jda.org.za\/archived\/?p=12644"},"modified":"2021-05-04T07:41:39","modified_gmt":"2021-05-04T07:41:39","slug":"information-and-document-management-specialist","status":"publish","type":"post","link":"https:\/\/www.jda.org.za\/archived\/information-and-document-management-specialist\/","title":{"rendered":"Information and Document Management Specialist"},"content":{"rendered":"<p><strong>PURPOSE OF THE POSITION:<\/strong> To coordinate the development of information systems as well as the maintenance of records and documents within JDA.<\/p>\n<p><strong>KEY PERFORMANCE AREAS:<\/strong> Reporting to the Senior Manager: ICT, the role will be responsible to maintain documentation of system modifications according to the file plan<\/p>\n<ul>\n<li>Maintain development of system manuals<\/li>\n<li>Provide input for and review training materials<\/li>\n<li>Review that documentation is complete and accurate<\/li>\n<li>Investigate problems and develop recommendations for resolution. Analyse feasibility studies and drafts proposals for evaluation by stakeholders<\/li>\n<li>Review and evaluate business cases to confirm identified financials and risks, validate value and business alignment<\/li>\n<li>Maintain that ICT security is addressed in the development and products and services<\/li>\n<li>Ensure that JDA\u2019s policies and practices allow the account management controls Information capturing and archiving: The role will be responsible to Upload all physical documents, information, records and knowledge onto an electronic based system and physical filing<\/li>\n<li>Update and maintain the filing and archiving systems as well as all files<\/li>\n<li>Archive information according to relevant legislation<\/li>\n<li>Archive master copies in accordance to relevant legislation, keeping them safe by means of password protection or any means necessary<\/li>\n<li>File JDA documentation electronically and physically according to relevant legislation<\/li>\n<li>Maintain electronic files by labelling them correctly and record information in a manner that is easily retrievable<\/li>\n<li>Maintain a proper and eff active system for the recording of all incoming and outgoing mail; faxes and relevant communication<\/li>\n<li>Provide documents and any information required (according to relevant legislation) when requested by business units or for audit purposes<\/li>\n<li>Implement the information and knowledge management policy and follow correct procedures set out by the Senior Manager: IT.<\/li>\n<\/ul>\n<p><strong>Education and experience required:<\/strong><\/p>\n<ul>\n<li>National Diploma in IT\/ Computer Science or equivalent<\/li>\n<li>Minimum 5-7 years\u2019 experience in a similar role<\/li>\n<li>Sound knowledge of National Archives of South Africa Act (No. 43 of 1996) Promotion of Access to Information Act (No. 2 of 2000),<\/li>\n<li>Sound knowledge of Protection of Personal Information Act (no. 4 of 2013)<\/li>\n<li>IT processes and procedures \u2022 Knowledge of Project Management principles<\/li>\n<li>Knowledge of Corporate Governance and MFMA<\/li>\n<li>Valid unendorsed driver\u2019s license<\/li>\n<\/ul>\n<p>Please email a detailed CV in MS Word format to: <a href=\"mailto:infospecialist@jda.org.za\">infospecialist@jda.org.za<\/a><\/p>\n<p><strong>Closing date:<\/strong> 20 April 2021<\/p>\n","protected":false},"excerpt":{"rendered":"<p>PURPOSE OF THE POSITION: To coordinate the development of information [&hellip;]<\/p>\n","protected":false},"author":31,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_mi_skip_tracking":false,"footnotes":""},"categories":[8589],"tags":[],"class_list":["post-12644","post","type-post","status-publish","format-standard","hentry","category-careers-2021"],"publishpress_future_workflow_manual_trigger":{"enabledWorkflows":[]},"_links":{"self":[{"href":"https:\/\/www.jda.org.za\/archived\/wp-json\/wp\/v2\/posts\/12644","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.jda.org.za\/archived\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.jda.org.za\/archived\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.jda.org.za\/archived\/wp-json\/wp\/v2\/users\/31"}],"replies":[{"embeddable":true,"href":"https:\/\/www.jda.org.za\/archived\/wp-json\/wp\/v2\/comments?post=12644"}],"version-history":[{"count":4,"href":"https:\/\/www.jda.org.za\/archived\/wp-json\/wp\/v2\/posts\/12644\/revisions"}],"predecessor-version":[{"id":12649,"href":"https:\/\/www.jda.org.za\/archived\/wp-json\/wp\/v2\/posts\/12644\/revisions\/12649"}],"wp:attachment":[{"href":"https:\/\/www.jda.org.za\/archived\/wp-json\/wp\/v2\/media?parent=12644"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.jda.org.za\/archived\/wp-json\/wp\/v2\/categories?post=12644"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.jda.org.za\/archived\/wp-json\/wp\/v2\/tags?post=12644"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}